Privacy Policy

Privacy Policy
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1. Introduction

The individual right to privacy is important to Smart Space. In collecting personal information on clients, we acknowledge that we must state clearly what the parameters of use of that personal information.

This policy sets out clear guidelines to the use of personal information that we will adhere to. The policy applies to all persons who provide personal information to Smart Space, Strachan Sport Services, Activators and associated entities and to any programs run by those organisations and entities.

Smart Space welcomes any questions, comments or concerns concerning this policy and is mindful of possible breaches of this policy especially in relation to the application of computer technology and the internet. Where possible we will use secure links where personal information is transferred over the internet. All data is held on a secured web site so that information is not easily seen by third parties during transmission.

Please contact Smart Space in the first instance so that any complaints or concerns can be dealt with in a way satisfactory to all parties.

2. Policy Scope

The policy covers all persons who register in or with Smart Space or it's associated entities. It also applies to independent businesses who use Smart Space services and who explicitly agree to the terms and conditions of its use. Users who become customers of third parties agree to passing on their personal information to them on the basis of this policy.

3. Collection of Data

Smart Space will collect personal data from registrants in a way that is transparent and lawful. We will make available to any registrant, upon request and given a reasonable time frame, any and all personal information held by us. Smart Space will update and/or amend information found to be inaccurate or remove if requested by the individual.

Information which could be collected includes:

Name, address, and contact details if applicable
Sex
Occupation
Date of Birth
Participation details
Registration/Membership history
Other information applicable to the administration of the membership or program

4. Purpose and Use of Data

Data collected from registrants or members will be used for three purposes:
Administration
Personal data will be used to communicate with members and registrants about their membership as well as programs or activities which they are involved in.
Statistics

Information personal nature will be collated for purposes of developing and planning and improving service delivery in the form of new products and services and more effective communications. This will be done without reference to any particular individual.
Promotion
Data may also be used for promotion of new or existing programs or activities which Smart Space believes the individual may be interested in and where the individual does not object to such use. Such objection must be raised with Smart Space staff authorised to deal with such matters preferably in a written format. Opportunity will be given to individuals to unsubscribe at any time

5. Data Access

Smart Space will not permit the access or use of any data held by a third party unless express permission is sought and received or where Smart Space is obligated under law to do so. Also:

Smart Space staff who have access to personal data will be required to abide by this policy and will be trained in its application
We will take all reasonable steps to ensure that data is secure from unauthorized use.
Any use of the data in the public domain will be done so where no individual could be identified (eg use of statistics in public submissions etc)
Strachan Sport Services is not responsible for Traders who misuse data beyond the scope of our contract with them.

6. Finally

Smart Space may delete data which is left unused for a period of two years

This privacy protection policy can be down loaded by anyone wishing to use it, when in association with Smart Space and its associated entities.

This policy will continue to be under review in light of new legislation or other developments with respect to privacy.

Direct all enquiries, comments or complaints relating to this policy to the following:

admin@activators.info

The Database Manager
Strachan Sport Services
15 Haynes St
Point Vernon Hervey Bay Q Australia 4665

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